Conditions of Hire
Hire charges
All payments must be made in advance. If all charges are not paid by the due date, Manukau Leisure reserves the right to cancel the booking. Tables and chairs are included in the cost of hire. A surcharge will be added to hire fees for bookings on public holidays.
Bond
A refundable bond is required for bookings. Deductions from the bond will occur if:
- The facility or any equipment or fittings are damaged
- Extra cleaning is required
- You enter onto or remain in the facility outside of the booked period
- Rubbish is left either inside and/or outside the facility
- Any other breach of these conditions has occurred, resulting in call out charges or other costs to Manukau Leisure
Hours of use
Hirers may not enter the facility until the time booked and all users must vacate the hall at the completion of the booked period. The booking period must include setting up, dismantling and cleaning of the facility.
Pool hireage
A pool alone policy applies to all our aquatic centres where children under the age of 10 years must be actively supervised by a responsible adult over the age of 16 years. In addition to this, all pools are alcohol free.
Liquor licence
No liquor is to be sold, supplied or consumed without a special licence from the Liquor Licensing Agency. Application forms are available at the time of booking from the centre or hall administrator. The licence must be displayed on the premises throughout the duration of the booking. If a special licence is not approved by the date of booking the facility, then supply or consumption of alcohol is prohibited. Find out more about liquor licencing here.
Noise
Noise from amplifiers and loud speakers must be kept to a moderate level at all times. Failure to comply with this condition may result in the early closure of your function.
Supervision of children
Please ensure all children are supervised at all times.
Security
The hirer is responsible for:
- Securing the facility upon completion of the function
- Ensuring all lights, heaters, stoves and electrical appliances are turned off, and windows and doors are closed and locked
Fire safety
Every hirer is required to be familiar with the procedure for evacuation of the facility in case of fire. In the event of a fire, evacuate the facility immediately, then notify the fire brigade by phoning 111.
Cleaning and rubbish removal
Hirers are responsible for cleaning the facility. Cleaning materials including mops and brooms are provided. Chairs and tables must be cleaned and returned to their original location. Cleaning of the facility must be completed within the booking times. Hirers must remove all rubbish from the facility at the completion of cleaning. This includes removal of rubbish from the carpark and adjacent grounds.
A Contracted Cleaner may be required for some functions. An additional cost for this service will be added to the hire charge.
Prohibited from our facilities are the following:
- No smoking or chewing gum
- No use of ballroom powder or confetti
- No decorations may be attached to, or hung from any part of the facility without prior written approval of Manukau Leisure
- No open fires, naked flames, BBQs or spits (including candles and kerosene lamps) are to be used inside
- Pianos are not to be moved without prior consent of the centre or hall custodian
Cancellations
Manukau Leisure reserves the right to charge a cancellation fee of 25% of the total hire charge if the hirer cancels within one
month of the booking date. Manukau Leisure reserves the right to vary or cancel any bookings with one calender months notice being given:
- Outside 30 days - full refund
- Within 30 days - 25% of total fee retained
- Within 14 days - 50% of total fee retained
- Within 7 days - 100% of total fee retained
Breach of conditions
Any breach of these conditions may result in:
- Forfeit of all or part of the bond
- Closure of function
- Refusal to accept future bookings
- Extra charges being incurred
Loss or damage
Manukau Leisure accepts no responsibility for loss or damage to any property which may be brought to the facility, whether within or outside the premises, and does not provide any insurance cover for such property, including property left secured in any storage facility which may be provided.
Right of refusal to hire
Manukau Leisure may, at its discretion, refuse any application for hire and may cancel any booking without assigning a reason (in which case all monies paid will be returned in full).
Manukau Leisure staff
Manukau Leisure reserves the right at any time for its staff, and the staff of Manukau City Council, to be present in any Manukau Leisure facility.
Note: These conditions are a summary only. A full copy should be read when signing the facility hire agreement.